How to correctly format an X12 credit memo

Formatting the Credit Memo

In order to correctly format an X12 credit memo, the following must be present:

1) Send CN as the Invoice Type in BIG07

• If no Purchase Order Number exists on the credit note, send the invoice number in that field

2) Send Original Invoice Number in REF*OI

3) Send negative values in the following fields:

         a) ITD08- Terms Discount Amount - if applicable

A Terms Description is still required. A description of "Net 0" is valid on Credit memos

         b) IT102 - Quantity Invoiced

         c) TDS01; TDS02; TDS03

         d) TXI02- if applicable

Sample of a correctly formatted Credit Memo

ISA*00* *00* *01*YourID *ZZ*TradingPartnerID *201007*1806*U*00400*000001101*1*T*>
GS*IN*YourID*TradingPartnerID*20201007*1806*101*X*004010
ST*810*0001
BIG*20201007*12345678*20201001*500001***CN
REF*OI*24348023
N1*BT*Trading Partner Member Name
N3*Trading Partner Member Address
N4*City*State*Zip*Country
N1*ST*Trading Partner Member location*92*Store Number
N3*Trading Partner Location Address*Address 2
N4*Location City*State*ZipCode*USA
N1*SU*Vendor Name*92*Trading Partner Supplier#
N3*Vendor Street Address
N4*City*State*ZipCode*Country
N1*RI*Vendor Remit To Name
N3*Remit To Street Address
N4*City*State*ZipCode*Country
ITD*01*3*2*20201017**20201107**-2970****2% 10, NET 30
DTM*011*20200322
FOB*PP
IT1*1*-100*EA*15.66**VN*VendorPartNumber*BP*BuyerPartNumber*UP*UPC
CTP******SEL*10.0*-156.6
PID*F****Full Item Description
PO4*24*1*EA
IT1*2*-400*LF*0.21**VN*Vendor Part Number*BP*Buyer Part Number*UP*UPC
CTP**ALT*21.00*-4*EA*SEL*10.0*-8.4
TDS*-150000*-148500*-147030
TXI*TX*-50.00
CAD*M****Routing
SAC*A*D240***1000**********Freight
ISS*3*CA*96*KG
CTT*2
SE*31*0001
GE*1*101
IEA*1*000001101